Judicial Department was established in the year 1976 vide Appointment (B) Departments Notification No. ABM.23/67/60, dated 18.05.1976. It is located in Assam Secretariat, Block-E, Second Floor, Dispur, Guwahati-6. The business of the Judicial Department is transacted by the Legal Remembrancer-cum-Commissioner & Secretary (L.R.-cum-Commissioner & Secretary) and assisted by other officials of the department. Judicial Department is responsible for over all Administration of Justice in the State. It acts as the Administrative Department of Govt. of Assam in the sector of Administration of Justice. This Citizen Charter is prepared with a view to allow the clients to avail their services promptly.
All administrative departments shall consult the Judicial Department on:
Every such reference shall be accompanied by an accurate statement of the facts of the case and the point or points on which the advice of the Judicial Department is desired.
Facilitating Administration of Justice that ensures easy access and timely delivery of Justice to the litigants in Assam.
Ensuring adequacy of subordinate Courts and Judges/ Judicial Officers therein, Govt. Advocates /Govt. Pleaders / Public prosecutors, Notary Public, modernization of Court and procedures, implementation of policies for Judicial reforms towards improved Justice delivery system
ORGANIZATIONAL SET UP
| Sl. No. | Designation | Address |
|---|---|---|
| 1 | Legal Remembrancer-cum-Commissioner & Secretary (From Judicial Service) | Assam Secretariat, ‘E’ Block, 2nd Floor, Dispur Guwahati – 6. |
| 2 | Joint L.R. & Joint Secretary (1 No.) (Legal Service) | -do- |
| 3 | Joint Secretary (1 No.) (Legal Service) | -do- |
| 4 | Deputy L.R. & Dy Secretary (1 No.) (Legal Service) | -do- |
| 5 | Deputy Secretary (1 No.) (Judicial Service) | -do- |
| 6 | L.A. to L.R. & Under Secretary (1 No.) (Legal Service) | -do- |
| 7 | Librarian (1 No.) | -do- |
| 8 | Other supporting staff, i.e. – Superintendent, Senior Administrative Assistants, Junior Administrative Assistants, Computer Operators, Peons are posted by the Secretariat Administrative Department. | -do- |
Our aim is to achieve the following service delivery / quality parameters
| Sl. | Services | Conditions | Time line / flow | Officer | Fee | Remarks |
|---|---|---|---|---|---|---|
| 1 | Issuance of Notification of appointment | a) APSC List/High Court List : After receipt of the selection list of Gauhati High Court / APSC for appointment of candidate of Assam Judicial Service / Legal Service, necessary procedure will be followed for issuance of Notification for appointment of candidate(s) in the Cadre of Grade-III of Assam Judicial Service as well as Grade-IV of Assam Legal Service. | 10 (ten) days | L.R-cum-Commissione & Secretary / Joint Secretary | ||
| b) Call for Police Verification Report for appointment of the candidate. | 5 days | L.R. & Secretary / Joint Secretary/ Deputy Secretary | ||||
| c) Proposal received from the concerned authorities in proper format / procedure matter received be moved to concerned referral Deptt. | 10 days | -Do - | ||||
| d) Proposal for sanction of renewal retention received in proper formats | 15 days | -Do - | ||||
| e) Proposal for issuance of permanent retention | 10 days | -Do - | ||||
| a) Vetting of the Draft Affidavit/Cabinet Memorandum submitted by various Administrative Deptts. | 5 to 10 days | -Do- | ||||
| 2 | Sending Pension paper to Accountant General (A & E), Assam | 1)Application / proposal, 2) Form No. 1, Annexure-II, 3) Form No. 1A, 4) Form No. 2, 5) Form No. 19, 6) Consent letter, 7) Specimen Signature, 8) Form-A, 9) Form-I, 10) No Demand Certificate from State Officer, 11) Loan, Govt. Loan, Clearance Certificate, 12) Join Photographs with spouse, 13) L.P.C., 14) GPF/GIS. | 10 days | L.R & Secretary / Joint Secretary / Deputy Secretary | ||
| 3 | Tendering Legal Views | a) Proposal for tendering the Legal Views / Opinion from the concerned referral Deptts. for certain matters. i) Copy of the Judgement / Order of Courts ii) Copy of D.P. / Charge sheet / Copy of Judgement of the Court. iii) Copy of Rules thereon. | Will depend on the gravity of the matter 10 (ten) days/ one months. | L.R. & Secretary / Joint Secretary / Deputy Secretary | ||
| 4 | Issuing sanction for professional fee bills | a) Proposal from the concerned D.D.Os. b) Availability of Budget. c) Scrutiny of bills for sanction. d) Issuance of sanctioning orders. | 30 days | L.R. & Secretary / Joint Secretary / Deputy Secretary | ||
| 5 | Issuing of Advocates appointment | a) Priority List. b) Penal from the concerned Deputy Commissioner. c) Issue of Notification. | 7 days | |||
| 6 | Issuing of sanction for Infrastructure development for subordinate judiciary as well as Gauhati High Court. | a) Proposal from Gauhati High Court / PWD. b) Issuance of Administrative Approval. c) Tendering by PWD. d) Proposal from PWD for demand. e) Approval of P & D / Finance Deptt. for sanction. f) Financial Sanction. g) Issue of F.O.C. | 30 days Depend on P & D and Finance Deptts. 10 days | L.R. & Secretary / Joint Secretary / Deputy Secretary -Do - -Do - | ||
| 7 | Issue of Ceiling | a) After received of approval from Finance Deptt. b) Issue of ceiling for payment | 7 days | Joint L.R. | ||
| 8 | Issue of Certificate of Practice of Notaries | a) Proposal from concerned District & Sessions Judge / Presiding Officer of all Courts / Tribunals. b) Verification of documents c) Interview / Selection d) Approval of Hon’ble Minister e) Issue of Notification f) Issue of Certificate of Practice of Notaries after received of prescribed format alongwith Draft. | Depend on the decision of the Selection Committee / Board 7 days | L.R. & Secretary / Joint Secretary | Rs. 2000/- | |
| 9 | Issue of renewal of Practice of Notaries | Received of application for renewal of Certificate of Practice alongwith prescribed fee Rs. 1000/- | 10 days or before the expiry of prescribed term which ever is later. | L.R. & Secretary / Joint Secretary | Rs. 1000/- | |
| 10 | Payment of Medical re-imbursement of Bills | Proposal from the concerned DDOs alongwith a) Referral Medical Board’s Certificate (RMBC), b) Approval of DHS, Assam, c) Admissibility Report from DHS, Assam / Jt. Director of Health Services etc., d) Essentiality Certificate duly signed by AMA, e) Original Bills / Vouchers signed by AMA. | 30 days | L.R. & Secretary / Deputy Secretary | ||
| 11 | Uploading of Acts / rules / OMs / Circulars etc. | Will be transmitted to NIC for uploading | Next working day | Concerned issuing officer. | ||
| 12 | Updating of website | Once in every week. | Concerned issuing officer. | |||
| 13 | Issuance of Information under RTI Act | a) Application. b) BPL certificate for free service | 30 days | SPIO / Joint L.R. & Joint Secretary | 10/-Rs. 2/- per page. |
Forms for application of Certificate of Practice of Notary / Renewal may be obtained from the Notaries Rules 1956 (Amended 2009) as uploaded in website/NIC.
Shri M. R. Barbhuiya
Joint Secretary to the Govt. of Assam,
Judicial Department
Mobile – 98640 33156
Courteous and helpful service will be extended by all the staff. If you have any complaints to make in the delivery of the above standards you are welcome to register your complaints with the following officers.
Shri M. R. Barbhuiya, Joint Secretary to the Govt. of Assam,
Judicial Department, Dispur, Guwahati-6.
Grievances may be lodged at e-mail:judicialdepttassam@gmail.com
If not satisfied citizen may approach :
| Name and Designation of the officer | Address for correspondence | Telephone / Fax /e-mail |
|---|---|---|
| Shri Sanjeev Kumar Sharma, L.R.-cum-Commissioner & Secretary to the Govt. of Assam, Judicial Department | Judicial Department, Block 'E', 2nd Floor, Assam Secretariat, Dispur, Guwahati-6. | 0361-2237294 (O) |
All complaints will be acknowledged by us within 3 (three) working days and final reply on the action taken will be communicated within 15 (fifteen) working days.
We welcome suggestions from our users. Suggestion may be addressed to Shri P. Saikia, L.R. & Secretary to the Govt. of Assam, Judicial Department, Dispur, Guwahati-6.
Based on experience gathered and suggestions received, this Charter will be reviewed once in a year. Any suggestion in this regard may be sent to Shri P. Saikia, L.R. & Secretary to the Govt. of Assam, Judicial Department, Dispur, Guwahati-6.
“If you are not happy with our service, please tell us. If you are happy, tell others.”